How to Record a Webinar in a Few Simple Steps

A live webinar is an experience like no other, but there may be times when you want to record the event and keep it for later.

Whether you plan on sharing it with people who couldn’t attend or filing it away in your marketing archives, there are plenty of advantages to recording.

How do you record a webinar, though?

Many of the prominent webinar platforms will allow you to record the event using their software and then save the recording locally or on the cloud. Otherwise, for attendees, there are third-party services you can use to record them, and depending on the type of device you have, one might be a better match.

Whatever the reason you want to keep a copy of your webinar, there are lots of easy ways to do it, so you can save this valuable piece of content.

We’ll show you the benefits possible when you record these live events and the simplest methods for getting the job done.

The Benefits of Recording a Webinar

Although a webinar is seen as a predominantly live affair, that doesn’t mean there’s not a lot to gain from recording the presentation and keeping it for later.

These are some of the advantages you’ll get when you record this precious piece of content:

No more attendance issues

Despite your best attempts, attendance can be a disappointing thing when it comes to webinars.

Either people have legitimate reasons why they can no longer attend or they forget or lose interest, and with a copy of the presentation, you’ll be able to send it through to them so your message doesn’t get lost.

Use it on-demand

With a ready-to-go presentation at your disposal, you’ll have even more content to share.

A recorded webinar can be shared on-demand or scheduled for the future, so it’s not only a one-time event. If it’s a paid registration webinar, you can continue earning money from it once it’s over.

Valuable content for the audience

When the webinar is over, you can send out a copy of it to those who attended. This gives them another chance to watch it and take in the information.

They can also share it with others in their network, which helps to spread your name and brand out there further. For attendees, a recording of the webinar gives you access to watch it whenever you want.

Keep it in your marketing file

A good marketing strategy involves looking back at past campaigns to see what’s worked and what hasn’t. as one of the most important pieces of content you’ll create, it’s smart to keep a copy of the webinar in your file for future reference.

Edit and improve the presentation

Watching back over your performance might give you some insight into areas for improvement, and what worked well. Use this recording to fine-tune your next webinar so they consistently get better.

The Best Platforms for Recording Webinars

Almost every webinar platform these days allows for automatic recording, and then saves the file locally or to the cloud.

If you’re looking for an inclusive program that lets you build, broadcast, and record a webinar, these are some of the top contenders:

• GoToWebinar: GoToWebinar features an auto recording function that saves your webinars straight to your computer, or it can be stored on your account on the site and accessed at any time. If you forget to set up automatic recording, you can still start recording mid-way through a webinar.
• Zoom: Zoom Video Webinar is the platform’s dedicated product for webinars, and they make it easy to record any sessions you’ve created and keep them for later. Using this product, the host of a webinar can automatically record their webinars to the cloud and locally on their device. They can enable permissions for all or some of the participants to make a recording of it as well, or you can share it with people you choose to.
• WebinarJam: With WebinarJam, you can record your broadcasts as they’re occurring and keep them stored on your account or saved locally to your desktop. Using the EverWebinar product they’ve created, they can also be scheduled to play later so that it looks just like a live event. This is a great choice if you want the option to make evergreen content as well, and with loads of automation so you can just set it and forget it.
• Webinar Geek: Webinar Geek ensures every webinar will be recorded with their automatic function, so you don’t have to change any settings to keep a hold of your events. To watch the recording over again, you can access it easily through your dashboard, but there’s no option for desktop recording. However, you can give others the chance to watch it as many times as they want, thanks to features like replay email and shareable links.

How to Record A Webinar On Any Device

Recording a webinar is easy, but it may differ depending on the device you’re using.

Keep in mind, though, there are usually rules about recording presentations or events if they’re not yours, so check with the host before you consider doing so.

Here are some guidelines on how to record a webinar if you’re not the host, so you can hold onto the presentation for later.

Recording on Windows and Mac

1. Download a screen recording software directly to your computer. Familiarize yourself with it and do some testing before the webinar is due to start.
2. Before the webinar starts, begin recording the screen. You can sometimes customize what part of the screen will be recorded, otherwise, it will record the whole thing.
3. Join the webinar at the designated time and allow the third-party screen recorder to do its work. Don’t exit the webinar or use the computer for anything else while the webinar is running.
4. Stop the recording when it’s over and make sure it worked. Note that the quality of the recorded video might not be as good as viewing it in real-time.
5. Save a copy of the recording to your computer or on the cloud.

Recording on an Android or iOS Device

1. Go to the app store of your device and find a reputable screen recording app to download.
2. Test that the app works by recording content using another app or through the browser, however you plan on viewing the webinar
3. Start recording with the app and then open the webinar link separately. Stop the recording when it’s over.
4. Use the app to edit the video as you choose, and then save a copy of it to your device or the cloud, so it can be downloaded onto your computer later.

Keeping Valuable Content

Every time you record a webinar, you’re creating valuable content, so you want to hold onto it any way you can.

With these methods of recording webinars, you’ll always have proof of what you’ve achieved and it’s a great resource to share with others that can add value to your brand.

Are Webinars Recorded

Webinars are often recorded to provide lasting value beyond the live broadcast. By recording a webinar, the content can be reused and watched by those who did not attend the live session.

In Microsoft Teams, webinars are recorded automatically. You can join the webinar from your Teams calendar and select “Start meeting” in the meeting controls.

Benefits of Recording Webinars

• Increased ROI: Recorded webinars can continue to generate leads and engagement long after the live event.
• Accessibility: Makes it easier for attendees who missed the live session to catch up at their convenience.
• Reusable Content: Sales teams can use these recordings for training and informational purposes.

Key Features

• Automatic Recording: In certain platforms like Microsoft Teams, the recording begins as soon as the webinar starts.
• Stop Recording: You can halt the recording process anytime during the webinar.
• Playback Options: Recorded webinars can be shared and viewed multiple times, enhancing engagement and communication with your audience.

Creating a webinar recording involves setting up the proper recording environment and technology. In WeVideo, for instance, you can start a new project, select your recording settings, and click “Create New > Recording”. Similarly, Snagit allows capturing your screen by selecting the video tab and pressing the red Capture button.

Best Software For Recording Webinars

When it comes to recording webinars, selecting the right software is crucial. Here are some top picks:

Zoom
Zoom’s webinar recording software excels with numerous features. I can easily record the screen, use the camera, and capture system audio. The software supports screen sharing and provides a versatile toolbar for managing the recording process.

Loom
Loom is another great option. It allows me to record my screen, tab, or window while capturing both microphone and system audio. The ease of use and intuitive interface make it perfect for quick recordings.

Snagit
Snagit offers comprehensive screen recording capabilities. I find its ability to capture screenshots, record videos, and even make minor edits quite practical. This platform works seamlessly on both Windows and Mac devices.

Screencast-O-Matic
Screencast-O-Matic supports robust recording settings. I can record my screen, use a webcam, and include system audio. Its simple interface ensures smooth operation, making it a strong candidate for webinar recordings.

BigMarker
For those needing a broad suite for hosting and recording webinars, BigMarker stands out. This platform combines screen recording with powerful webinar tools, enabling effective audience engagement and interaction.

ClickMeeting
ClickMeeting supports recording webinars with ease. The software integrates screen sharing, ensures high-quality video recording, and provides post-webinar analytics. It’s a solid choice for detailed webinar sessions.

How To Download Webinar Videos

Downloading a webinar video to be stored locally is simpler than many think. Here are some practical methods:

Method 1: Direct Download

If the platform allows a direct download, navigate to the “Recordings” section, find the desired video, and look for a download option. Click it, and the mp4 file will be saved to your device.

Method 2: Using Chrome Browser

Open the webinar replay in a Chrome browser. Right-click on the video and select “Save Video As”. Choose a location on your device and hit “Save” to download the mp4 file.

Method 3: OBS Studio

For platforms without a direct download option, open OBS Studio. Add a new “Display Capture” source under the “Sources” tab. Start recording and play the webinar video. This method captures what’s on your screen and saves it as an mp4 file.

Method 4: Inspect Element Tool

In some browsers, you can press “Control + F” and search for “mp4” in the page’s source code. Right-click on the mp4 link, copy the link address, open it in a new tab, and download the video.

How To Edit Webinar Recordings

Editing webinar recordings can transform them from raw footage into polished presentations. Here’s how I do it.

1. Import the Recording

I start by downloading the recording from the webinar platform. Then, I upload it into a video editing program like Camtasia. Camtasia provides professional-grade tools for both audio and video editing.

2. Trim and Split

I usually trim the beginning and end to remove unnecessary sections. Additionally, I split the video into smaller segments to focus on specific parts.

3. Enhance Audio

Clear audio is crucial. I use audio editing tools to enhance voice clarity, remove background noise, and adjust volume levels. Using a high-quality microphone during recording can also help.

4. Add Transitions and Effects

To make the video more engaging, I often add transitions between segments. Effects like fade-in and fade-out can make transitions smooth.

5. Incorporate Text and Graphics

Adding text annotations and graphics can emphasize key points. For example, I’ll place captions at the bottom or add arrows to highlight important details.

6. Review and Correct Mistakes

I meticulously review the recording to catch any mistakes. Things like umms or awkward pauses are edited out to ensure a polished final product.

7. Export and Share

Finally, I export the edited recording in a format suitable for my audience, often MP4 for universal compatibility. Then, I upload it to the designated platform, ensuring it looks professional and is easy to access.

How To Find Recording Webinar

To find your webinar recordings, start by checking the platform you used to host your webinar. Here are specific steps for some popular services:

Microsoft Teams

1. Go to my Teams Calendar.
2. Right-click the event and select Manage event.
3. Click Recordings.
4. Alternatively, find past webinars in the Recap tab.

GoTo Webinar

1. Open the GoTo Webinar desktop app.
2. Select Preferences > Recordings.
3. Click Convert Recordings Now.
4. Check under Recordings you need to convert for unconverted files.

WeVideo

1. Start a new project and click Create New > Recording.
2. Select webcam, screen, or both for recording.
3. Choose the preferred camera and mic.
4. Click Share to begin recording.

Xbox Game Bar

1. Press Windows + G to launch.
2. Click the recording icon.
3. Start your webinar.
4. Recordings save to Captures folder in Videos.

Storing webinar recordings in your video library or distributing them via email ensures easy access and sharing. Use these steps to locate and manage recordings on common platforms effectively.

For more platform-specific instructions:

• Microsoft Teams
• GoTo Webinar
• WeVideo
• Xbox Game Bar

How To Record Meeting Without Anyone Knowing

Recording meetings without participants knowing can be sensitive. Here’s how it’s done:

Using Built-in Tools

On a Windows PC, you can press Windows key + G to open the Xbox Game Bar. From there, click the Start Recording button. To pause or stop, press Windows + Alt + R.

Recording on Mac

QuickTime Player can be used on a Mac. Open QuickTime, select File > New Screen Recording. Click the Record button and select the area of the meeting to capture. To stop, click the Stop button in the menu bar.

Using Third-Party Software

OBS Studio is a versatile option. Download and install OBS, then configure the screen capture settings. Start the recording before the meeting begins and stop it when the meeting ends. This method is discreet and effective.

Smartphone Recording

For iPhone users, go to Settings > Control Center > Customize Controls and add Screen Recording. Start the recorder from the Control Center before the meeting starts. Tap the red bar to stop.

For Android phones, swipe down to open Notification Panel and tap Screen Recorder. Tap Stop once the meeting ends.

Auto-Recording Features

Some platforms like Microsoft Teams and Zoom have an auto-recording feature. You can enable auto-recording in your meeting settings. This ensures every meeting is captured without manual intervention.

By following these steps, recording meetings discreetly becomes straightforward. You can do this whether you are using a computer or a smartphone.

How To Record Webinar Video On Mac

Recording a webinar on a Mac is straightforward with the available tools. I prefer using QuickTime Player, which is built into macOS and user-friendly.

1. Open QuickTime Player:
   • Go to the Applications folder and launch QuickTime Player.
2. Start New Screen Recording:
   • Click on File in the menu bar, then select New Screen Recording.
3. Adjust Settings:
   • Click the drop-down arrow next to the record button to select the microphone and other settings.
4. Begin Recording:
   • Press the red record button. You can choose to record the entire screen or select a specific portion.

For advanced features, I sometimes use Aiseesoft Webinar Recorder. This third-party app offers additional functionalities like scheduled recordings and higher video quality.

Alternative Apps

• OBS Studio: It’s a powerful open-source tool for screen recording and streaming. Ideal for those needing more customization.
• Camtasia: A comprehensive tool that allows for detailed editing and high-quality recordings.

Using Mobile Devices

If you want to record webinars on an Android or iPhone, several apps can help. Zoom and Microsoft Teams offer built-in recording features. These recordings are usually accessible directly from the app or through cloud storage options provided by the service.

Whether you need basic or advanced features, plenty of tools are tailored to your needs.

How To Share Webinar Recordings

Sharing webinar recordings expands your reach and benefits my audience. Here’s how I make sure my content is easily accessible.

Using Platforms for Sharing

1. YouTube: I upload the recording to YouTube. This helps in reaching a wider audience. I ensure to add relevant captions to make my content accessible.
2. Google Slides: I embed the recording in Google Slides for presentations or educational use.

Promoting and Publishing

I frequently publish snippets of my webinars as video clips on social media. This helps in promoting my brand and generating interest. I also use my website to host and share replay links.

Enhancing the Content

For a professional touch, I use captions. This allows viewers to watch the videos in sound-restricted environments and helps in improving engagement. If I want to highlight certain sections of the webinar, I create short and impactful video clips.

Email Sharing

I directly share the recording with attendees via email. For Zoom webinars, I utilize the feature where a cloud recording link can be shared easily with viewers.

Pre Recorded Webinar

A pre-recorded webinar is a type of webinar that I record ahead of time, offering numerous benefits.

First, flexibility is key. By recording the content in advance, I can schedule and release the webinar according to viewers’ convenience.

This allows attendees to watch at their preferred time without the pressure of a live event.

One major advantage is the ability to automate the process.

Platforms like GoTo Webinar enable automatic launching of these webinars. They can be played at a scheduled time or on-demand.

This reduces the need for constant moderation and lets the content maintain consistency.

Pre-recorded webinars also allow me to extend the reach of my content. These webinars can be shared repeatedly, making them evergreen.

As a result, they continue to generate leads and engage audiences over time, unlike live sessions that are constrained to a single event.

Recording in advance also means I have the opportunity to ensure quality control.

I can rehearse and edit the content as needed, eliminating errors and enhancing the overall production value. This offers a polished and professional presentation every time.

Finally, this approach can aid in stress reduction. Knowing that the content is prepared and ready to go helps me avoid the unpredictable nature of live streaming issues.

Related Questions

Recording a webinar is easy to do, and considering you worked so hard to create the live event, it’s worth holding onto.

If you have more questions about how these broadcasts can be recorded and what they’re used for, read on to see if we’ve answered any of them in our webinar FAQs.

Can You Record A Zoom Webinar?

You can record a webinar through Zoom in most cases, however, to be able to locally record any type of event on Zoom, you need permission from the host.

However, other participants can record meetings to the cloud during a Zoom presentation, but not if permissions haven’t been turned on by the host during the event.

Is It Legal to Record A Video Meeting?

Most video communications platforms feature disclaimers about participants being recorded, and they enter into an agreement that allows this to happen when using their services.

However, legal issues arise when something is happening outside of the meeting, like a conversation that can be overheard, which is where it’s illegal to make a recording of this.

Is It Legal to Record a Webinar?

While it is legal to record a webinar that you’ve created and possible through most webinar services, an attendee of an event who wants to secretly record the screen without consent will be doing so illegally.

The developer of the event is the owner of the material they’re presenting, and unless you’ve been given permission to record, you could face legal troubles for recording and distributing it.

Resources:

• https://www.webinargeek.com/
• https://www.techsmith.com/